I am new to SAP Workflow , i got a requirement which is related to SD and the requirement is Approvals for sales returns. can any one help me ? please.
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Hi Gurus
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User receiving reminder notification and needs to be stopped
Hi,
A user is receiving an email notification to his external(yahoo) and internal email ID everyday.
"There are new work items in your SAP Workflow inbox in system XXX, client XXX"
The user is a board member and don't want to see the SAP mails in his inbox.This was not happening before but past from few weeks the mails started to flow in his inbox.
I tried searching background job report RSWUWFML2 and SWI1 but do not see any workflow or Job scheduled for triggering the notification.I checked all the jobs in SM37.
Is there any standard task or workflow which sends the notification?
Regards,
Priyank Patil
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work-item is going to all the agents
Hi All,
I have built a custom workflow in which the approvers are fetched based on a rule.
In my rule, the agents are fetched based on the plant. For a plant, there are n levels of approvers.
the workflow should first trigger to 1st level, and then second and then so on. The number of levels are dynamic.
When I test my rule, all the agents are fetched based on the plant.
Now I have kept my user decision step inside a loop. But even for the 1st loop run, all my agents are fetched, instead of only 1st agent. hence, the workitem is going to all the agents.
How can i restrict my workitem to level wise ?
Regards
Meenakshi
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BAPI_ALM_ORDER_MAINTAIN doesn't work in SAP Business Workflow
Hi all, I am using BAPI_ALM_ORDER_MAINTAIN within a workflow to release a PM order which is created by the workflow in a step before with ALM_ME_ORDER_CREATE, followed by ALM_ME_ORD_BAPI_ORDER_POST and BAPI_TRANSACTION_COMMIT. That works fine and the result is a PM order that is not yet released. After the BAPI_TRANSACTION_COMMIT I have tried SET UPDATE TASK LOCAL, as well as WAIT UP TO 180 SECONDS. I also stopped the workflow to control whether all data is written to the database and I found all data of the PM order properly. BUT BAPI_ALM_ORDER_MAINTAIN always issued an error message saying that the data for the procedure (Vorgang) are not maintained for the PM order. If I run the BAPI_ALM_ORDER_MAINTAIN alone it works, same with the function I created as well as the method of the business object as well as the task for the workflow. As soon as the workflow runs it - error message, no release. Even if you release the PM order manually with IW32 the PM order is fine and released. No error message at all. My conclusion is that WF_BATCH cannot run the BAPI caused by lag of user rights also it has SAP_ALL. This makes no sence but might be the solution of the problem. Does anybody have an idea what's wrong?
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SAP Workflow Improvements (courtesy of SAP Customer Connection) - Part 3
Continuing on about the SAP Customer Connection for Workflow...In case you are just tuning in, I am running through the list of SAP Workflow improvements that have been delivered as a result of this Customer Connection.
Okay, so I really didn't intend for this to become a multi-blog series, so I hope you don't mind that I broke this up into manageable chunks... Honestly, there have been so many improvements delivered, and I wanted to be able to do each justice (without losing the blogs to the fickle gods of bloggers)...
Part 1 of the series is here, part 2 is here.
ALL IMAGES ARE COURTESY OF SAP and property of SAP unless otherwise noted.
Note 2191614 - The specification of Workflow Administrator allows you to specify User, Role, Org Unit, Center, Position and Work Center. In some cases, this is not really sufficient for the variety of customers out there (OK, I am one of them). Now, if you implement this note, you will be allowed to specify an Agent Rule. Sadly, no binding to the rule can be defined *but* the workflow container is passed at run time via the table parameter AC_Container. So you will now have the flexibility to determine programmatically who the appropriate workflow administrator is.
For large SAP installations, I can see a huge benefit to implementing this.
Note 2188631 This is one I really wanted... it doesn't have such an impact on workflows running in core ECC, but I do a significant portion of my development in SRM, and it always frustrated me when I could not forward an item to myself (in order to execute through the UWL, for example). That restriction is now addressed.
Note 2202595 - This note will allow you to use a new option when sending workflow notificati9ons through SWNADMIN or SWNCONFIG (Extended Notifications). Previously, you were restricted to Internet Mail, SMS or Pager (I bet Pager gets a lot of use these days 
) or an Internal SAP User - which is fine, as long as you only wants to send to a single user. With the implementation of this note, your notifications can go out to all SAP users identified by a specific 'User Group' (as seen on the SU01 record, not ASUG or VNSG or DSAG).
Note 2201971 - I know for a fact that doing a where-used list for workflow development objects can be frustrating. Say you are looking for the workflows that use a particular task... well, you get ALL the workflows - every single version of a workflow - if it calls that task, you get it. SAP really listened when they took on this Customer Connection Request - this is an item that causes the back office workflow developer some pain - but of course we hide it very well. Anyway, with this note implemented, you'll now be able to see the Version Number and whether an ACTIVE version of a workflow uses that task.
Note 2254783 - While we are on the subject of versions... Workflow developers always could see the versions of BOR objects - but only if they used SE38, and even then it would only show source code changes. When you implement this note, you'll be able to see the difference of things like attributes! W00t!
I think I have covered all the requests that have already been delivered by this Customer Connection activity. But I urge you to go to the Influence to see what other influence projects are out there, as well as to keep tabs on this activity. Hopefully you will also check out some of these notes and get your friendly Basis team to implement them - and then provide feedback!
Meanwhile, thanks to Ronen Weisz who worked hard to get this influence activity going, to Daniel-Alexander Heller who led the activity, and of course, the people at SAP who tirelessly support the developers and administrators of SAP Workflow by making our day-to-day lives a little easier. (This means you Alan Rickayzen and you Ralf Goetzinger)
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Assign value to one filed of structure in workflow container element
Hi ,
I have a structure in my workflow container.
I need to assign a constant value say '03' to the one field of that structure.
I tried to use container operation. But it allow me to assign the value of whole structure, not a particular field of that structure. Please let me know if this possible?
Thanks
Minal
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BUS2012 created and changed events not triggering in one system
Hi,
I have a simple workflow to trigger with created & changed event of BUS2012. In one quality system it is working fine but in another QA system it is not. I checked Transport request and everything seems fine. Events are activated in workflow. i also checked event linkage in SWE2 which shows perfect. SWU0 also showing me nothing wrong. Moreover when im triggering this workflow directly from SWDD with appropriate inputs it gives me message in SWIA a "execution interrupted".
Could anybody please help me on this.
Rgds
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Could not find the object with the OID "005056B500531ED1B396C9C0A92A3F5C"
Hi,
We are using a Process controlled workflow in SRM 7 and have an issue with a couple of Purchase Orders.
The workflow is in status error and when the user goes to the Approval Tab on the portal, the system gives the below error.
I have since restarted the approval process and the PO was automatically approved by the system as per business rules.
The status is "Ordered" but the tab still gives the same error below.
Please assist.
Kind Regards,
Michael.
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SAP VIM by OpenText
Hope you are doing fine while reading this email.
I am working now as an SAP VIM Consultant and I am currently working on a project that plans to take advantage of the VIM Solution by OpenText. As I know that you are the expert on this, it will be highly appreciated if you can provide your comments/references on the following:
1. Based on the last discussion that I had with an OpenText consultant last year, ICC requires an invoice template for the automatic invoice field recognition to work properly. Is this still the case or has OpenText moved away with the template thing?
2. This will be dependent on the answer for the first question. If ICC still requires templates, will this affect the response time of the system to do the automatic recognition of invoices? I know that this will not have an impact but I just want to make sure on this.
3. I have seen a phrase in the OpenText documents about 'Full-text search'. Please let me know what does this mean?
4. With regards to the PO/invoice approval, can OpenText VIM link it to the HCM or is it still preferred to have the approval matrix?
5. For FI invoices (non-PO), is there a possibility to have it scanned and be routed to ICC for automatic recognition of fields? I know that ICC is mainly used for MM invoices (PO invoices), but I am not quite sure if the functionality can be used for FI invoices (non-PO).
6. Is there any preferred enterprise scanner hardware? If none, what is the most commonly used?
I hope you can find time to answer my questions as I really need it immediately. We are also checking the other VIM solutions (Readsoft, and there is another one that starts with a 'K'). But I am pushing for OpenText.
With kind regards,
Jaycee
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Workflow for network activity confirmation CN25
Dear Experts,
In CN25 tcode for network i am giving the input and pressing save button. In that tcode there are three activity status namely partial confirmation, manual confirmation and confirmation i.e PCNF, MCNF and CNF. I am using BO AFVC_NETW to trigger my workflow. As per workflow design i have given CNF, PCNF, MCNF as starting events. So when any one of the status gets from CN25 my workflow will trigger. Also at a time only one status has to be set. But when i press save button in CN25 its triggering all the three statuses. This is quite surprising. How are three statuses set at same time ? So three workitems are generated for all three start events.
I used SWU_OBUF and checked again but still all three statuses are set. Is it problem with BO or problem with Project System (PS) if any for that tcode.
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FREBUS2012 Source of binding assignment is not available
Hi,
i have created a new workflow to inform a group of people when a puchaseorder or an scheduling agreement is created. The event trace tells me that in both cases the object FREBUS2012 fires the event CREATED. So the triggering event for this workflow is CREATED and the data binding looks as the following:
This construction works fine for regular purchaseorders but when creating an scheduling agreement the following error occurs in the event trace:
Source (expression '&_EVT_OBJECT.PURCHASEORDER&') of binding assignment is not available
Same behaviour when choosing BUS2012.
So does anyone know how to get the purchasing document number of an scheduling agreement into the workflow?
Thanks in advance
Max
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App Requests Workflow - Send External Email instead of SAP Workplace Inbox
Hello All,
For Standard Workflow WS0030022, where it has dynamic number of Agents involved , it sends notification as well as the final confirmation email to involved agents into their SAP Business Workplace Inbox.
Instead of this standard SAP Inbox messages, I am looking for sending an email to External Address of those agents. What is the right way to proceed for this ?
Note: This workflow DOES NOT have any Send Mail steps in it. So, just changing the recipient address would not work here. Also, please let me know whether the solution I am thinking of would work or not.
I am thinking to create an another step with Task in it. This task will change the email addresses of all the Agents, Responsible Person, etc. But, the method which is sending mail, is using Send Type 'G', while for external address, I will have to use 'A'.
Your comments are appreciated.
Thanks.
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CAC1 and multiple user entries
We enter time daily in CAT2 for 100 people on 9 hour days; Multiple transactions are needed for each employee in production. Approximately 35 different work orders per day; We cannot use multiple entries; We enter one employee at a time.; Would Multiple Entries permissions benefit the time keeper?
Does anyone have a screen shot of a multiple entry screen?
I believe we need CAC1 to authorize multiple permissions but we didn't purchase it, I believe.
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issue in DMS document in portal UWL
Hi,
I am showing attachment in work item using DMS functionality by calling FM 'DOCUMENT_SHOW_DIRECT'.
It is working fine when user opens work item from SBWP but in portal UWL, this display attachment of work item is not working.
Is there any setting i am missing ?
Thanks in advance.
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WF_BATCH issue
Hi,
A WF instance was triggered, it was logically deleted for some reason.
Restarted later, but at one step where there is a background method where it changes the STATUS of ECM using BAPI, it gives a return message in the method stating that the ECM is locked by WF_BATCH.
We deleted the lock from SM12, but still at that step, we facing that return message.
Aditya
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Remove items form backend
Hi Experts,
as you might have guessed, I need some assistence. I´ll try and explain with what that is.
We recently did an upgrade (HRSP´s) and right after that, the workflow wouldn't start.
This was fixed over the course of the week, but an issue remained.
The problem is, that the workflows that where "started" (but actually didn't) still got logged somehow.
Not in SWIA, not in SWIIHEAD. But when we started the process ASR_PROCESS_DISPLAY, where you can see all the processes started for HR, the items were visible.
The thing is, I need to remove these items from this list, but I have a hard time finding them.
Can someone tell me what tables i should look into, to delete these (ghost)workitems?
Thanks in advance!
Kind regards,
Rien
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Queriries around SWNCONFIG, SWNADMIN and SWNSELSEN
Dear Workflowers,
After reading /people/saujanya.gn/blog/2006/12/19/how-to-get-work-items-your-outlook-inbox (its helpful blog) I have following questions:
1. All steps as per blog 5314 has been performed including schedule report SWN_SELSEN in the background.
Unfortunately this is not working. I could not find anything in SOST and there is no e-mail sending to the user as per my schedule that I configure in SWNCONFIG.
When I executed report SWN_SELSEN manually (with option "No Time Check During Send), I can see e-mail in SOST
2. How to change the standard notification text?
I know its from SE61 but what should I put in dialog text.
What is the relationship between this text and SWNCONFIG?
3. Question on SWNADMIN and SWNCONFIG.
Why in SWNADMIN I only see 1 scenario which is "Standard" (not configured) while in SWNCONFIG I can see 3 scenario? Should we maintain these two transactions separately?
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Triggering workflow with System status activity change of CJ20N transaction
Hi ,
Can somebody kindly share some information with me on how to trigger a workflow when the System status of CJ20N transaction is changed?
I need to read the status before updating/save the activity through CJ20N.I have checked it STATUS_READ it's reading DB Current status.But i need to capture the change somewhere before its updated in the database.
Thanks,
Syam
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Unable to understand copy to live workflow
Hi Gurus
I am preparing test scripts for the system which has recently upgraded. I need to test copy to live scenario in workflow.I am new to workdlow,please help me in understanding what is it.
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how to customize the workflow for multi level approver
Hi friends,
I am Saurav Lahiry, new to workflow. I need to customize std leave and travel request workflows for multi level approver. I am currently copying WS12300111 and WS20000050 and making changes. I saw several blogs on this issue but still the answer is still not coming. Please help with steps and if possible, screenshots.
Regards,
Saurav lahiry
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